The main purpose of the Timekeeper role is to help the meeting run on schedule by timing each of the participants according to the timings given on the agenda.
The main responsibilities of the Timekeeper are:
Download the handy Timekeepers Record (PDF)
Sit next to the Timekeeper during a regular meeting and observe what they do, making notes if necessary.
In your introduction, you will be required to explain the timing rules for the benefits of guests and new members.
There is a mandatory structure to follow (see below) but there is also an opportunity to say a few words of your own.
It is advised to prepare and practice your introduction in advance.
Some Timekeepers will introduce the role using a time-related quote, or give a personal example relating to good or bad timekeeping.
Find the gavel and timing cards from the Sergeant at Arms, Also ensure you have a stopwatch / phone
Get the latest copy of the agenda from the Toastmaster and check with them for any last minute changes.
Check with the prepared speakers that you have their timings correct.
You will be introduced by the Toastmaster. Shake his or her hand and then give your introduction – there are two mandatory parts.
First, explain the purpose of the role, making sure to include the following information:
Second, with reference to the printed agenda, explain how the numbers and coloured cards relate to the time range allocated to each speaker. Explain the use of the gavel if any speaker is still speaking 30 seconds past the red card.
During the first half of the meeting:
You then report the timings of just the Table Topics Speakers, staging their name, their topic/question and the time.
During the second half of the meeting:
You then report the timings of the Speakers, stating their name, their speech title and the time.
You final report you report the timings of the Evaluators, stating their name, the speakers name and time, and also Table Topics Evaluator, and Grammarian